OFFICE ASSISTANT I
Click the Facebook, Google+ or LinkedIn icons to share this job with your friends or contacts. Click the Twitter icon to tweet this job to your followers. Click the link button to view the URL of the job, which then can be copied and pasted into an e-mail or other document.
Mobile, AL 36606
This is routine clerical and office support work, such as typing, filing, records maintenance, cashiering, data entry, customer service, and the performance of basic bookkeeping operations.(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.)
Operates office machines, such as photocopiers and scanners, dispatch radios, facsimile machines, voice mail systems, personal computers, printing calculator, two-way radios, iPad, e-reader, typewriters, etc., in order to complete daily tasks.
Performs cashiering duties for receiving, receipting and recording fees, rents, taxes, tags, titles, permits, bills, fines and court costs, manually or using software programs.
Enters and verifies information, manually or using the computer, for accuracy of departmental statistics and public records, from both internal and external sources.
Assists customers or employees by providing requested information and addressing complaints by phone, electronically, or in person.
Maintains a variety of records and files, including licensing, clinical, legal, etc., manually or electronically, for proper documentation and accessibility.
Balances, maintains, and posts to registers, ledgers or journals, manually or by computer, for account accuracy.
Files invoices, vouchers, patient or tenant records, correspondence, court records or other materials, manually or using a records management system, for proper documentation and accessibility.
Types correspondence, financial and budget reports, medical forms, memoranda, warrants, contracts, requisitions, deeds or other documents, utilizing specialized software (e.g., Excel, Word, Access), for review, processing, or approval.
Reviews and researches files, records, and other documents in order to obtain information and respond to requests, complaints, inquiries, etc.
Computes bills, charges, taxes, court costs, rents, etc., manually or by computer, in order to maintain accounts.
Manages multi-line phones, direct calls, and take messages in order to maintain office productivity.
Makes bank deposits manually to ensure monies for the organization are placed appropriately.
Explains and interprets laws, ordinances and regulations by referring to work manuals, procedures, codes, etc., to subordinates or customers for clarity and understanding.
For a full job description, go to www.personnelboard.org