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Police Records Clerk

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Job Details
Job Order Number
Company Name
City of Huntsville
Physical Address
308 FOUNTAIN CIRCLE, City Municipal Building
Huntsville, AL 35801
Job Description

This is clerical work providing a variety of specialized office tasks in the Records Division of the Police Department. Work involves responsibility of a specialized, defined duties, involving the application of standard procedures, to a variety of details requiring some independent analysis. Work also involves judgment in the selection and interpretation of data. Work is performed with some independence, under general supervision, and is reviewed through conferences, reports and performance evaluation reports. Microfilms all police related reports routinely submitted to Police Records and other documents. Attends and assists in miscellaneous, bicycle, and automobile sales; types receipts and bill of sales, checks and verifies titles; records amount of sales and turns money into City Clerk Department. Verifies information on reports submitted to Police Records; edits all police reports and makes copies for news media. May attend Municipal Court; prepares all police documents for Municipal Court; records disposition and types disposition on rap and arrest reports and files all documents. Maintains security of documents under control of Records Division. Operates ACJIS/NCIC machine, maintains a log of all criminal history request; checks criminal history, driving history, pawn shop tickets, verifies tags for UAH and Alabama A&M University; records any stolen property, vehicles, or missing persons in NCIC terminal. Processes, enters, and files private property impoundment and repossession reports. Operates computer terminals for input and recall of police related data. Conveys information to police officers/investigators via radio; processes all warrants and verifies warrants. Answers phone; make copies of reports for officers and general public; releases vehicles; prepares reports or supplementation reports for general public; sends notification letters to citizens concerning vehicle impoundments, may receive and record submitted evidence. Bills insurance companies and government agencies for payment of reports; verifies through owner or insurance company to update status of missing persons, vehicles or other articles. Requires regular and prompt attendance plus the ability to work well with others and work well as a team. Responsible for handling and delivering cash. May assist in training new clerks. May obtain inked fingerprints of juveniles for identification purposes. Provides information to the public as required. May receive and record evidence turned in. Performs related work as required.

Physical and Environmental Factors:

Work is performed in an office setting. Work involves shift work and new hires usually begin on third shift. Work is usually sedentary with occasional walking, reaching, bending, lifting and carrying objects under 25 pounds or minimal physical activities. Work requires the ability to sit or stand for extended periods of time, to operate personal computers regularly and to perceive and/or discriminate colors, sounds, depth and texture.

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