EXECUTIVE SECRETARY (CITY OF MOBILE)
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Mobile, AL 36606
Kind of Work Benefits
This is varied, difficult and responsible secretarial work, often involving the assumption of important administrative functions.
Distinguishing Features of the Work:
An employee in this class is responsible for not only performing a variety of secretarial duties, but also coordinating the activities of a particular Executive Director and assuming administrative functions of varying degrees of importance. In the absence of a superior, the incumbent must act with authority respecting many administrative functions and serve as a liaison for the superior. The Executive Secretary classification is limited to the Executive Directors of Public Works, Finance, Administration, Public Safety, the City Council’s Office for the City of Mobile, the Health Officer of the Mobile County Health Department and the Personnel Director of the Mobile County Personnel Board.
EXAMPLES OF WORK: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Takes and transcribes dictation; prepares, and as delegated, signs correspondence and documents for superiors; attends Council, Board, Commission and other official meetings; records official actions and significant parts of discussions, meetings, investigations and other confidential matters, occasionally verbatim; properly routes superior’s correspondence; serves as a representative of the City Council, Executive Director, Health Officer or Personnel Director in contacts with other employees, officials and the general public, making administrative decisions as to law, procedure and policy within prescribed limitations; manages the supervisor’s calendar; makes travel arrangements; edits and creates Power Point presentations; monitors email for important notices; schedules appointments; develops and implements office policies and procedures; relieves superior of as much administrative detail as possible; performs related work as required.
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