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Assistant Office Manager

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Job Details
Job Order Number
Job Description

-Use computers for various applications, such as database management or word processing.
-Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
-Create, maintain, and enter information into databases.
-Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
-Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
-Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
-Maintain scheduling and event calendars.
-Complete forms in accordance with company procedures.
-Schedule and confirm appointments for clients, customers, or supervisors.
-Make copies of correspondence or other printed material.
-Locate and attach appropriate files to incoming correspondence requiring replies.
-Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
Compose, type, and maintain company website and routine correspondence
-Open, read, route, and distribute incoming mail or other materials and answer routine letters.
-Provide services to customers, such as order placement or account information.
-Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
-Conduct searches to find needed information, using such sources as the Internet.
-Manage projects or contribute to committee or team work.
-Mail newsletters, promotional material, or other information.
-Order and dispense supplies.
-Learn to operate new office technologies as they are developed and implemented.
-Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
-Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
-Coordinate conferences, meetings, or special events, such as luncheons.
-Arrange conference, meeting, or travel reservations.
-Establish work procedures or schedules and keep track of the daily work of clerical staff.
-Develop or maintain internal or external company Web sites.
-Prepare and mail checks.
-Train and assist staff with computer usage.
-Prepare conference or event materials, such as flyers or invitations.

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