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Event Specialist

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Job Details
Job Order Number
Company Name
Troy University
Physical Address

Troy, AL 36081
Job Description
  1. Position Information
  1. Job Summary

The Event Specialist position in the Trojan Center is responsible for serving as a primary contact for events and conferences for University and non-University clients; coordinating, arranging and supporting at all stages of event planning and execution; scheduling facilities and services for events as needed including venue reservations, audio- visual needs, tents, table/chairs, staging, staffing, etc.; maintaining calendars and communication to ensure all aspects of events are scheduled sufficiently in advance and all participants are aware of tasks and timelines; maintaining contact with personnel from the various outside organizations and university departments associated with scheduled events; displaying initiative and creative problem-solving to ensure events are handled professionally and efficiently; attending events to facilitate operations and respond to emergencies or problems if necessary; updating website with event information; advising clients on event set-ups, budget, timelines and other logistics; serving as a liaison between customers and Sodexo Dining Services to coordinate food service needs; establishing and maintaining collaborative relationships with University and non-University vendors while making negotiations and arrangements both in planning and as an onsite liaison during events; compiling data to provide insight on purchasing new innovative equipment, and facility upgrades; supervising and managing all part-time and student employees in the area of Event Management to ensure efficiency and effectiveness of the department; providing exceptional customer service as a resource and guide for new and returning clients to ensure the overall success of each program; and other duties as assigned by the Assistant Dean and/or Dean for Student Services.

  1. Minimum Qualifications

1. High school diploma or equivalent
2. Minimum of two years of related work experience in facility and/or event management
3. Knowledge of reservation procedures and building operations
4. Ability to collaborate with other departments

  1. Preferred Qualifications

1. Some college coursework

  1. Reference Letters
  1. Applicant Special Instructions

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact

Posting Number: SF1302P

Position Title: Event Specialist

Position Type: Classified Staff/Hourly

Department: Trojan Center – Troy

Division: Student Services and Administration

Campus: Troy

Work Status: Full-Time (FT)

Temporary: No

Location: Troy – T01

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?: Driving may be necessary but is not a primary responsibility

Work Hours: 40 hours per week Hours will vary around event schedule Night and weekend work required

List any hazardous conditions or physical demands required by this position: Ability to lift and/or move up to 50 lbs

Does this position have supervisory responsibility?: Yes

Posting Date: 11/15/2019

Open Until Filled: Yes

Quick Link:

Solicit References Through the System?: No

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