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Departmental Secretary I

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Job Details
Job Order Number
Company Name
Troy University
Physical Address

Troy, AL 36081
Job Description
  1. Position Information
  1. Job Summary

The Departmental Secretary I position in the College of Health and Human Services is responsible for providing clerical support to the Director and other faculty, including but not limited to: issuing purchase orders, entering and approving student worker hours; assisting with daily student/faculty needs; assisting with student registration needs; assisting student paperwork needs; collecting syllabi and schedules every term; maintaining relevant files; collecting and submitting building maintenance requests; assisting with projects as requested by faculty members; submitting IT tickets as needed; answering phones, assisting students, and maintenance of office supplies; responding to inquiries regarding programs and sending relevant information; participation in recruitment initiatives; planning and organizing College events, serving on campus committees/work groups; informing the Director of student issues; proofreading academic documents; protecting confidential information; preparing materials using Microsoft Office; ongoing monitoring of office readiness; greeting and assisting students, faculty, staff and visitors; and other clerical duties as assigned.

  1. Minimum Qualifications

1. High school diploma or equivalent
2. Minimum of one year of clerical office work experience
3. Excellent typing and computer skills, including word processing, spreadsheets, and email
4. Excellent communication, organizational and interpersonal skills

  1. Preferred Qualifications

1. Some college coursework
2. Experience with Datatel

  1. Reference Letters
  1. Applicant Special Instructions

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact

Posting Number: SF1307P

Position Title: Departmental Secretary I

Position Type: Classified Staff/Hourly

Department: M S N Program – Phenix City

Division: College of Health and Human Services

Campus: Phenix City

Work Status: Full-Time (FT)

Temporary: No

Location: Phenix City – T02

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?: Driving may be necessary but is not a primary responsibility

Work Hours: Monday through Friday, 8 a.m.-5 p.m.

List any hazardous conditions or physical demands required by this position: NA

Does this position have supervisory responsibility?: No

Posting Date: 12/05/2019

Open Until Filled: Yes

Quick Link:

Solicit References Through the System?: No

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