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Administrative Support Specialist I/II-Admin

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Job Details
Job Order Number
Company Name
Auburn University
Physical Address
1550 East Glenn Avenue
Auburn, AL 36849
Job Description

Position Information
Requisition Number S032P
Home Org Name Vice President for Alumni Affairs
Division Name Vice President for Alumni Affairs
Position Title Administrative Support Specialist I/II-Admin
Job Class Code DB15A/B
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
The Office of Alumni Affairs at Auburn University is seeking candidates for the position of Administrative Support Specialist in the Special Events and Programs department. This position will have an emphasis on the Auburn Clubs program, a multifaceted national and international network of over 100 clubs and affiliates. In addition to providing general clerical and administrative support to the Auburn Clubs Coordinator, the individual in this position will work closely with an extensive array of volunteers.

Essential Functions
Essential functions include, but are not limited to: maintains the accuracy of club records, calendars, and volunteer contact information for the alumni database; assists in scheduling meeting speakers and representatives; coordinates speaker and representative travel arrangements as well as creates and disseminates travel itineraries for approximately 70 meetings; serves as a point of contact to club leaders and alumni volunteers; collects preliminary details and initiates the creation of print and electronic publications for meeting/event promotion; calculates, posts, verifies, and tracks invoices, receipts, and other financial documents for multiple budgets; processes vendor and travel payments; documents minutes in quarterly board committee meetings; resolves policy-related or procedural issues; assists in the planning and execution of Club Leadership Conference and other special events; provides exceptional customer service to alumni, club leaders, and volunteers; and performs other support duties of similar difficulty.

Minimum Education and Experience
Education Level High School or Equivalent
Field of Study
Years of Experience 4
Area of Experience
Experience in administrative support services

Requirements for Additional Job Levels
Alternate Minimum Education and Experience (If available)
Education Level Bachelor’s Degree
Field of Study

Years of Experience
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Proficiency in computer programs, especially Word, Excel, and PowerPoint, and alumni database; possess extensive skills in office management to include coordinating and maintaining calendars/schedules, meetings and events, and coordinating detailed travel arrangements and itineraries; exhibits excellent interpersonal communication skills in person and on the telephone as well as exhibits strong writing skills.

Posting Detail Information
Salary Grade 28
Salary Range $22,300-$41,700
Job Category Administrative
Working Hours if Non-Traditional NA
List any hazardous conditions or physical demands required by this position
Posting Date 01/17/2020
Closing Date 01/28/2020
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants
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