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Coordinator, Academic Programs

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Job Details
Job Order Number
Company Name
Auburn University
Physical Address
1550 East Glenn Avenue
Auburn, AL 36849
Job Description

Position Information
Requisition Number S034P
Home Org Name Alumni and Professional Affairs Adm
Division Name School of Pharmacy
Position Title Coordinator, Academic Programs
Job Class Code AA98
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
Coordinates day-to-day operations of academic and alumni related programs and services for Alumni and Professional Affairs in the Clinical Affairs and Outreach division (CAOOAPA) of the Harrison School of Pharmacy.

Essential Functions
This position will be responsible for the following:

- Assist in the planning, design, developing, and execution of academic related
programs/groups/services. This includes but is not limited to live and virtual post-graduate courses and programs and CAO alumni and professional affairs events.

- Coordinates a variety of administrative program support for all CAO and OAPA
events and programs. Responsibilities including but not limited to, room reservations, registration for programs, communication efforts, filing, evaluating programs, and processing documents as needed. Communicate with internal and external stakeholders.

- Coordinate and confirm logistical details for all programs and events.

- Collect and process all relevant documentation to ensure compliance in all programs and events.

- Ensure all continuing education participants receive certification. Maintain instructional website. Correspond with attendees as needed. Circulate and collect evaluation forms and generate any necessary reports.

- Organize and coordinate special event logistics for HSOP’s Dean’s Office including White Coat Ceremony and Graduation.

- Provides and ensures excellent service and problem resolution in an effort to promote the program. Contribute to the strategic goals of AU, HSOP, and CAOOAPA.

- Maintains relevant databases to ensure accurate and accessible records. Assist with generating reports on all CAOOAPA activities, programs and events, including accreditation reports, annual reports, financial reports and budgets.

- May prepare, review and edit an assortment of communications through various media outlets. Assist in developing a marketing plan. Write, review and edit marketing materials that may be shared in a variety of platforms. Collaborate with HSOP’s Marketing Manager to prepare press releases, advertisements, electronic communications and social media posts. Ensure that news and updates are shared for posting on HSOP’s master calendar, newsletters, monitors and websites.

- Perform a variety of clerical duties, including but not limited to, answering phones, monitoring email accounts, composing correspondence, scanning and/or filing, data entry, record keeping, processing forms, maintaining calendars, scheduling events, distributing mail, completing expense vouchers. Serve as administrative support for CAOOAPA’s Director of Alumni and Professional Affairs and Administrator III, Academic Programs.

Minimum Education and Experience
Education Level High School Diploma
Field of Study

Years of Experience 4
Area of Experience
Coordinating large and frequent programs.

Requirements for Additional Job Levels
Alternate Minimum Education and Experience (If available)
Education Level
Field of Study
Years of Experience
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Best practices in coordinating programs or project management
Event planning

Minimum Technology Skills
MS Office Suite

Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Excellent interpersonal skills
Excellent organizational skills

Posting Detail Information
Salary Grade 30
Salary Range $28,000 – $46,700
Job Category Administrative
Working Hours if Non-Traditional
List any hazardous conditions or physical demands required by this position
Posting Date 01/20/2020
Closing Date
EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants
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